083: 6 Ways to Save Time in Your Business with Squarespace Scheduling
Workflows. Processes. Systems.
Making the most of these will surely help you save time and streamline your business. But what if you can use a tool that not only saves you time but also opens up a streamlined way to generate new revenue in your business?
Enter Squarespace Scheduling.
As you may know Squarespace Scheduling is an app that’s integrated with Squarespace and I want to show you a few ways you can optimize it for your business. Those of you who are using Acuity Scheduling, this applies to you as well.
1. Book Complimentary Client Acquisition / Consultation Calls
After a potential client fills out an inquiry form to work with me, I invite them to book a complimentary consultation call. I have my availability set up there beforehand and clients can see which times and dates work for them. If I am in talks with the client via email and we agree on a date and time, I simply send an invite to them directly from the scheduling app by simply adding in their name and email and date of appointment. Since I have zoom integrated with scheduling, I can save time by not having to create or schedule meeting in there. Plus, clients get an automated email with link, date and time all in one.
I email my clients this link: https://sophiaojha.com/book-your-consult-call
It looks like the image you see on the right.
Click the image to go see the direct link live.
2. Book Paid Consultations
I don’t use this so often myself yet because clients often purchase a package with me which includes both implementation time as well as video consults and so I play it by ear and send them a zoom link for our meetings. But I have it set up just incase clients wanted to book right away. So if you wanted to block off set number of hours each week for paid consultations, this would work really well. Again it is all integrated with zoom and you preset your availability in the Scheduling calendar.
3. Book a Room or Facility
This is perfect if you have a facility where you book out different areas. I recently set up scheduling for a Canine Learning Center where their clients can book an indoor diving pool, a training course area and an outdoor pool.
Because of Covid, the owner needs time after each booking to block of half an hour for disinfecting the area and so that can be set up as well so no one can book in that half hour window right after another one client. That’s a super detailed feature that Squarespace Scheduling/Acuity provides and has come in really handy for this client.
You can go see the example live here: https://www.ink9lc.com/
4. Sell Online Zoom Yoga Sessions
Another client of mine is a yoga studio Canada who had to move everything online. Because of the nifty integration with Zoom, yoga studios can create an entire online calendar with all their varied class offerings. Yoga students can select the class they want to join, pay online and get an automated email with their unique zoom link.
The unique zoom link makes sure that only those who have paid can join the event. Plus, the Yoga Studio can creating a waiting room in their overall Zoom settings to admit only those who are on their list, for added privacy/security needs.
This is what the calendar looks like with all the weekly sessions. Check it out live: https://www.jadayoga.com/online
5. Sell Class Cards or Monthly Passes
Another feature of the Scheduling integration is that you can sell Class Cards or Monthly Passes. So for a yoga or fitness studio, this comes in handy. Let’s say the yoga studio offers Hatha Yoga, Iyengar Yoga, Vinyasa Yoga and Kundalini Yoga classes offer by different teachers. Then, they can set up a monthly pass or a weekly pass so that students can pay in advance and select from the different class offerings. Inside Scheduling, you can set up the limit based on the number of classes or the total amount. For example, you can select whether you want to have say 25 classes included in the Monthly Pass or allow students to select as many classes as they like until the value of $125. The app will keep track and once they hit the limit in the Monthly Pass, the students cannot book any more classes. You can also allow for a rollover to the next month of unused time or money. Pretty cool feature!
Check it out at: https://www.jadayoga.com/online
6. Design Consultation and Check-ins with Clients
During my two week design workflow, I meet with my clients on Zoom multiple times. We start off with a first Design Consultation on the first day and we wrap up with a Launch + Training Call on the last day. And in between these two sessions, we can meet spontaneously for quick 10 minute check-ins to review something or clarify a question. For my design clients, I simply email them a Zoom link that can be used repeatedly. But the first and the last consultations are booked via the scheduling app so that they can select a time that fits best for them.
I hope these are some good ideas for you that can help save you time, easily receive payments and streamline your workflow. Let me know if you use this already in your business and what questions you have run into.
Peace,
Sophia
